Purchase

Easily Manage Suppliers, RFQ and Purchase Orders

Intelligent Spend Management

Gone are the days of overspending and budgetary surprises. Moxogo brings you a smarter way to manage your expenses with real-time budget tracking and predictive analytics. Ensure cost-efficiency with our system's intelligent insights and proactive spend optimization.

Supplier Management Simplified

Build strong supplier relationships with a comprehensive supplier management module. Centralize vendor information, performance metrics, and contract details, enabling strategic decision-making and fostering mutually beneficial partnerships.

Collaborative Buying Experience

Facilitate a collaborative environment for your procurement team, no matter where they are. Our cloud-based platform enables team members to contribute, review, and approve on-the-go, ensuring agility and alignment in your procurement operations.

Robust Reporting and Analytics

Make informed decisions with our powerful reporting tools and dashboards. Track performance, analyze trends, and generate detailed reports for a holistic view of your procurement activities.

Streamlined Procurement Processes

Our platform simplifies your procurement workflow from requisition to purchase order, all the way to invoice approval and payment. Automate routine tasks, eliminate manual errors, and speed up your procurement cycle to unlock productivity like never before..

Compliance and Control

Moxogo is designed to ensure compliance with both internal policies and external regulations. Set permissions, enforce approval hierarchies, and maintain a complete audit trail for every transaction. Your procurement process will not only be efficient but also fully compliant and transparent.

Customizable and Scalable

Whether you're a small business or a large enterprise, Moxogo is fully customizable to fit your unique procurement needs. Our scalable solution grows with your business, ensuring that you're always equipped with top-tier procurement tools.

Dedicated Support

Our team of procurement experts is always on standby to ensure you get the most out of Moxogo. With training, resources, and 24/7 support, we're here to help you succeed.

Implementing procurement system

Solves critical challenges by automating processes, providing spend visibility and control, and enabling efficient supplier management. As a result, companies can expect to see streamlined operations, cost savings, reduced risk, and improved procurement efficiency.

Challenges

Companies often deal with cumbersome, manual procurement processes that can include paper-based requisitions, manual approvals, and physical signatures. This leads to a lengthy purchase cycle, increased likelihood of errors, and difficulty in tracking and managing purchase orders and invoices.

Without a centralized system, it's challenging to track organizational spending. Companies can easily find themselves over budget without real-time visibility into purchase commitments and actual spending. This lack of oversight can lead to uncontrolled and unauthorized spending.

Managing supplier information, contracts, and performance can be chaotic without a system in place. This can lead to disorganized vendor data, missed contract renewals, and a lack of strategic selection and evaluation of suppliers, increasing risk and potentially leading to supply chain disruptions.

Solutions

A procurement system automates the entire procurement process, from requisition to purchase order creation, approval, and final invoice processing. It speeds up operations, reduces errors through standardization, and saves time by eliminating manual entry and paper trails. Automated workflows ensure that each step is completed efficiently and in compliance with company policies.

A modern procurement system offers comprehensive spend analysis tools, budget tracking, and detailed reporting features that provide real-time visibility into all procurement-related expenses. This level of insight enables better budget management and helps prevent maverick spend by ensuring all purchases are pre-approved and within budget.

A procurement system centralizes supplier information, contracts, and performance metrics, allowing for effective supplier management. It facilitates better supplier selection, performance monitoring, and risk management. The system can alert you to contract renewals and help ensure that you're working with the best suppliers while mitigating risk through diversified sourcing.

Automate Your Purchasing Workflow

Improve your purchase and inventory performance with procurement rules depending on stock levels, logistic rules, sales orders, forecast manufacturing orders, etc. Select different replenishment methods for each product depending on your manufacturing and delivery strategies.

Key Features Purchase Dashboard Requests for Quotations Manage Orders & Invoicing Supplier & Product Availability Reporting & Business Analysis

Key Features

Multiple Revisions
Different Pricelists
Item Discounts
Global Discounts
Split & Extract RFQ
Merge Purchase Order

Purchase Price History
Purchase Order History
Purchase Checklist
Purchase Templates
Scan Product Barcode / QR Code
Mass Select / Import Products

Advance Search Products
Show Product Image
Hide/Show Tax
Quick Create Vendor Bills
Quick Link to Receive Products
Send Email & Whatsapp
And Many More…

Purchase Dashboard

Gain a clear insight into how your purchase data is getting sorted in real-time, which helps in close purchase monitoring and can augment your operational management and improve your profit margins. It offers your company an instant visual representation of your purchase.

Request for Quotation

Display count of RFQs

Purchase Orders

Display count of purchase orders

Suppliers

Display count of suppliers

To Be Billed

Display count to be billed

Total Amount Billed

Display count of total amount billed

Product Category

Display purchases by product category

Various Kinds of Charts

Top Suppliers (Bar Chart)

Last 5 months Purchase (Bar Chart)

Top 10 Purchase Orders (List View)

Top 10 Purchase Products (Pie Chart)

And many more…

Requests for Quotations

Create RfQs for your suppliers

Configure each product to send out Requests for Quotations to your suppliers.

Send requests through post or by email

Send RfQs by email directly or print and send them by post, all in just one click.

Get offers for multiple items

Send out RfQs for multiple products at the same time.

Personalize your message

Add a custom message to your suppliers for each of the RfQs sent.

Automate the process

Save time by setting up rules to automatically send RfQs to your suppliers based on your stocks levels.

Manage Orders & Invoicing

Monitor RfQs and orders

Keep track of the status of your quotes and orders, of the amount of the orders and the expected delivery date. No more generation of draft PO. Auto-complete when generating a draft invoice.

Manage incoming products

Keep track of your stock and determine quantity and locations for each batch of items you receive.

Automate ordering

Set up procurement rules to automatically order the necessary items based on stock levels, minimum quantities per location or per supplier, sales, or other parameters.

Create invoice drafts

Design drafts of invoices which you can easily modify or cancel later.

Control future orders

Keep track of orders that have been created for a date in the future.

Handle internal moves

Organize the movement of items between two locations you own.

Supplier & Product Availability

Create products

Define sale price, type, barcode and reference to easily differentiate similar products.

Add supplier reference

Add the reference used by each supplier for the item to make it easier to find for both them and you.

Add product variants

Add variations such as color, memory capacity, etc. on the product to allow for a cleaner list of products.

Define procurement rules

Reference all the suppliers distributing the item, order them by priority, and record their delivery time and minimal quantity to save time on new orders.

Ideal search filters

Search products with the supplier reference on the purchase order.

Units of measure

Purchase in different units of measure and let Moxogo manages the conversion.

Check stock and availability

Keep track of stock, incoming orders and product availability.

Specify storage location

Define the product’s exact position within your warehouse.

Include accounting rules

Specify your accounting category and define customer and supplier accounts and taxes.

Reporting & Business Analysis

Get accurate statistics on your suppliers’ performance through flexible reporting: delivery delays, negotiated discounts on prices, quantities purchased, etc. Integrate purchases with analytic accounting to analyze your contracts’ profitability.

Dashboards

Use predefined dashboards or build your own with the advanced reporting engine Share filters with the team.

Purchase Analysis

Get forecasts of product availabilities based on confirmed purchase orders.